Apparel and
Promotional Items

Promotional Items

Promotional (promo) items are an excellent way to showcase a department, a service, a project, or other initiative and engage with your audience.

These items include your official departmental signature (UTA logo + your information) and may also have custom artwork.

They are also known as giveaway items, freebies, merch, or swag. Examples include:

• pens
• coffee mugs
• keychains
• buttons or enamel pins
• patches
• backpacks
• eyeglass cleaning cloths
• tote bags
• … and more!

We source these items from approved vendors. A month’s notice or more is recommended to account for the manufacturing timeline. See Printing Services for more information.

Ordering Process

Process Overview

1. You request an item directly from us at the start of your project.
2. We help you select an item from an approved vendor.
3. We gather cost estimates and provide them to you for approval.
4. We design the artwork and provide a draft for you to review.
5. We receive your approval.
6. We send the artwork to the vendor.
7. The vendor sends us a proof. We review it first, then send the proof to you for approval.

What is a “proof”? A proof is the final artwork you need to review closely before it goes to production. As the name implies, you will need to proofread the artwork and, ideally, have a few team members look at it as well.

What is an “approval”? An approval certifies that the proof is error-free, completely final, and approved for production.

No changes may be made after a proof is approved.

Order Details

Provide the following information with your request. Orders may not be placed without them.

The addressee on the shipment and/or the person requesting the order should fill this out.

Addressee / Order Contact:
Department
Phone
Email
Shipping Address
By what date do you need the item(s) delivered?
What is the intended use for the item(s)?

OLC Creative Services does not receive shipments. Shipments should be sent to the Addressee / Order Contact CC’ed on the email.

The person paying for the order and receiving the invoice should fill this out.

Buyer / Payment Contact:
Department
Phone
Email
What payment method will be used?
Are University funds being used to pay for this?
Will these item(s) be resold?

OLC Creative Services does not process invoices. Invoices should be sent to the Buyer / Payment Contact CC’ed on the email.

OLC Creative Services will fill this out for each order.

Artwork Contact and Approval: OLCCreativeServices
Account Number or Unit Name:
Item:
Quantity:
Imprint color:
Imprint location:
Item color:
Artwork:
Cost:

Vendors must provide the art proof to OLCCreativeServices@uta.edu. We route for internal approval and respond with final approval. UT System Licensing then reviews the artwork for brand compliance.