Overview
Reminder
All Self-Serve Courses are cumulative and in order. Do not start this section if you have not completed the preceding Self Serve Courses or attended training provided by EIR Accessibility.
In this Section
About Accessible Letterhead
We provide accessible letterhead for business units within our service area according to the standards provided by Marketing, Messaging, and Engagement.
Please request letterheads if you do not see them for your unit.
Memorandum Version
- This is set up as a traditional memorandum.
- It hides the H1, because titles are not usually included in memorandums.
Access the memorandum letterhead in SharePoint.
- Remember to set Arial as your default font or the template may not work properly.
- Update both the hidden H1 and the document title under File > Properties .
- Watch the video tutorials to learn how to use the template.
Headings Version
- This version is presented with Headings.
- Use this if you want your document to look like letterhead but have sections created with headings.
Access the headings letterhead in SharePoint.
- Remember to set Arial as your default font or the template may not work properly.
- Update both the hidden H1 and the document title under File > Properties .
- Watch the video tutorials to learn how to use the template.
Video Tutorials for Word Templates
Reformat a document using a template
Word Templates FAQ
Why must Word documents be accessible?
- The Texas Administrative Code states that documents on higher education websites must be accessible.
- IT-PR-04 Web Standards Procedure states that only PDFs may be uploaded to UTA websites.
- IT-PR-05 states that it is the responsibility of each UTA employee to comply with this procedure.
Why use these templates?
- They follow UTA brand standards.
- They will produce accessible PDFs when used properly.
- They will reduce time and effort needed to create accessible Word documents.
Why must I set Arial as my default font?
The template will not work properly unless you set Arial as your default font and you’ll have inconsistent formatting.
Can we start with a new document (File > New)?
No. A new document does not have the correct formatting provided in the template:
- H1: 20 pt Arial with 12pts after; UTA Blue
- H2: 18 pt Arial with 10pts after; UTA Blue
- H3: 16 pt Arial with 8pts after; UTA Blue
- H4: 14 pt Arial with 6pts after; UTA Blue
- H5: 12 pt Arial with 4 pts after; UTA Blue
- H6: 12 pt Arial italics with 4pts after; UTA Blue
- Body (Normal): 10, 11, or 12 pt Arial; black
If a new document is used, you will have to start over and restructure your document using the template.
Can I copy text from a document with different formatting and paste it directly into the template?
No. Users are strongly cautioned against doing this.
Text copied from one Word document with different formatting and pasted into the template will CORRUPT the Styles. This causes glitches and inconsistent formatting, and it is not worthwhile to try and fix.
You’ll likely end up having to rebuild the document a third time with a blank template because it’s very time-consuming and difficult to fix corrupted Styles, if not impossible.
Do this instead:
- Copy the text from the original document and paste it into NotePad (Windows) or TextEdit (Mac.).
- Convert the text to Plain Text (text without any formatting.)
- Copy the Plain Text and paste it into the template.
- Redo the formatting using the Styles built into the template.
This method is demonstrated in the video tutorial “Reformat a Document Using A Templates“.
Can I practice using these templates?
Yes. We have practice documents on this page (and detailed video tutorials are included!)