Work with Documents That Contain Visuals

Overview

Reminder

All Self-Serve Courses are cumulative and in order. Do not start this section if you have not completed the preceding Self Serve Courses or attended training provided by EIR Accessibility.

In this Section

Alternative Text

Documents that contain visuals need to include alt-texts or be marked as decorative (artifact). See this article for complete training on alt-tags and artifacts.

To add an alt-text to a visual:

  1. Right click on the visual.
  2. Select “Edit Alt Text” (Mac) and “View Alt Text” (Windows.)
  3. Type the alt-text into the Alt Text pane.

To mark a visual as decorative:

  1. Right click on the visual.
  2. Select “Edit Alt Text” (Mac) and “View Alt Text” (Windows.)
  3. Click the checkbox “Mark as decorative.”
Alt-text dialog

Figure Captions

Figure captions are required if the visual conveys information related to the text. See this article for complete training on figure captions.


To add a figure caption:

  1. Right click on the visual.
  2. Select “Insert Caption” (Mac and Windows)
  3. Choose the correct label – figure, equation, or table
  4. Type the caption text.
  5. Ensure the figures are numbered in order.
First step to insert a caption
Second step to insert a caption

Word Course Sections

  1. Course Introduction
  2. Use Styles in Word
  3. Work with Short Word Docs
  4. Work with Long Word Docs
  5. Work with Letterhead
  6. Work with Word Docs That Contain Visuals
  7. Work with Word Docs That Contain Tables
  8. Finalize Word Docs
  9. Practice These Steps for Word Docs